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Executive Administrative Assistant

Company: Allied Beverage Group, LLC
Location: Elizabeth
Posted on: February 11, 2020

Job Description:

The Executive Administrative Assistant to provide full executive support for all marketing office operations under the direction of the VP of Marketing & Business Development and supporting 5 of the VPs Direct Reports and 32 indirect reports. Major responsibilities of the Executive Assistant include: organizing, developing, updating, maintaining and tracking marketing programs, company initiatives and special projects; facilitate communication between sales and marketing management. This position interfaces with all departments throughout the company.

Required Duties

  • Schedule and maintain calendar of VP of Marketing & Business Development.
  • Manage the VP with schedules, follow ups, keeping him prioritized on every project and meeting.
  • Responsible for the development and maintenance of the shared drive for the marketing database.
  • Creating advanced Power Point Presentations.
  • Inserting charts and graphs
  • Creating organizational charts
  • Inserting Animations
  • Formatting Consistency
  • Creating advanced Excel Spreadsheets.
  • Formulas VLOOKUPs
  • Pivot Tables
  • Conditional formatting
  • Multi-tab Excel Worksheets
  • Organize staff meetings, supplier meetings, and any offsite meetings that are required.
  • Booking conference rooms
  • Meeting set up table, food and beverage set up and breakdown
  • Support the Marketing department to meet all deadlines, responsibilities, and monthly goals.
  • Run specific Diver/System I reports as requested.
  • Set up new hires, i.e. office/work station, coordinate orientation meetings with other departments.
  • Liaison between sales, marketing and suppliers.
  • Prepare correspondence and reports for supervisors as needed.
  • Take notes for monthly marketing and staff meetings as needed.
  • Track, submit VPs expenses.
  • Coordinate all travel.
  • Other ad hoc requests as required.

    Requirements include: 5 - 7 years or more experience as a high-level Executive Assistant. Experience in the Beverage Alcohol industry required; Restaurant, Retail Store, Supplier or Distributor. Advanced skills in all Microsoft Office applications (Word, Excel, Power Point and Outlook), detail oriented, the ability to prioritize and multi-task, must have excellent verbal and written communication skills. Must be able to work as a team as well as work independently in an extremely fast paced environment without any direct supervision and handle multiple personalities while keeping a positive attitude. Associates Degree Required, degree is Business Administration preferred.

Keywords: Allied Beverage Group, LLC, Elizabeth , Executive Administrative Assistant, Administration, Clerical , Elizabeth, New Jersey

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